Maintenance Planning Software

Q: Which integrations are available?

Handyman connects with 40+ systems, including Microsoft Dynamics 365 Business Central (and legacy NAV) and SAP —keeping maintenance aligned with inventory, pricing, finance and payroll. (Ask us for the full list.)

Turn maintenance from reactive to predictable. Handyman is purpose-built maintenance planning software that brings asset registers, preventive schedules, task templates and parts readiness into one seamless flow—linking calendar/Gantt planning, asset history, mobile checklists, photos, approvals and handoff to invoicing. Reduce downtime, meet compliance, and keep work on schedule. European-built and trusted daily by 45,000+ technicians.

Why choose Handyman for Maintenance Planning?

Handyman gives planners end-to-end control of preventive programs, resources and parts—so you reduce downtime, stay compliant and keep every visit on schedule.

Proven at scale. 45,000+ users across Europe plan and execute maintenance with Handyman.
EU-built & EU-hosted. GDPR-ready security, high availability and local expertise.
Plan with confidence. Build calendar/Gantt schedules, balance capacity and lock in SLA windows.
From preventive to predictive. Auto-generate PMs from asset plans, refine intervals using history and standardise tasks with checklists.
Field-ready, even offline. Technicians work with full job packs, photos and e-signatures—no signal required.
ERP integrated. Connect to Microsoft Dynamics 365 Business Central (incl. NAV) and SAP for parts, pricing and finance—no BC licences needed for field techs.
Self-service for sites. Let facility teams submit requests, approve quotes, track status/SLAs and download reports via the portal.
Right-sized licensing.Scale by role and team size without overspending.

All-in-one maintenance planning platform

Handyman centralises the entire planning cycle—from asset registry and preventive schedules to task templates, crew allocation, parts reservations, inspections, documentation, approvals and handoff to invoicing. Plan on calendar or Gantt, dispatch with a click, guide execution on mobile (offline), and keep every stakeholder in the loop. Run leaner operations, minimise unplanned downtime, capture every billable item and scale maintenance without adding admin.

Mobile App for Technicians

Time Tracking

Material & Warehouse

Photo Documentation

Checklists

Service Management

Maintenance

Offering

Order Management

Bill’s

Resource Planning

Routes Optimization

Reports & Evaluations

ERP Integration

Other Functions

Built for your maintenance reality

Whether it's technical service, construction, facility management, or industrial engineering — Handyman adapts to the unique needs of your field. Click the links for details.Every organisation plans upkeep differently. Handyman adapts to your assets, regulations and day-to-day methods without custom code. Define sector-specific PM schedules, task/checklist templates, capacity rules, and approval flows—then roll them out by site, line, region or customer contract. Typical setups include utilities & energy, manufacturing/industrial equipment, facilities & property portfolios, rail/transport infrastructure, environmental & HSE services, and technical installation firms.

Why invest in Maintenance Planning Software?

If you run asset-heavy operations or manage recurring upkeep, a dedicated planning platform is the fastest path to higher uptime, safer sites and quicker billing. By connecting planners, field teams and customers—and digitising every step from PM scheduling to sign-off—you turn maintenance into a reliable, trackable engine.

Studies confirms the benefits of field service software:

Fewer invoice disputes. Structured capture of time & parts reduces billing errors—often by up to 30%.
Better customer retention. Transparent schedules and SLA visibility can lower churn by 10–20%.
Less schedule slippage. Standard tasks, parts readiness and realistic slots cut overruns by up to 30%.
Lean administration. Templates and guided workflows shrink back-office effort by 40–60%.
Happier stakeholders. Live status, photo evidence and clear reports build trust.
Higher technician throughput. Teams finish more PMs and corrective jobs with the same headcount.
Revenue & margin uplift. Faster invoicing and captured extras frequently deliver 10–20% growth within 12–24 months.

Guide: Shaping Tomorrow’s Service Management

Digitalisation is transforming every aspect of field service—from managing contracts and planning maintenance to communicating with customers and handling invoicing.

Our white paper, Shaping the Future of Service Management Software, explores how modern technology empowers service organisations to:

Automate recurring workflows. Streamline routine processes like contract-based maintenance, task scheduling and order generation.
Boost profitability. Minimise revenue leakage through smarter approvals, activity-based costing and faster billing cycles.
Enhance the customer journey. Deliver real-time updates, intuitive self-service options and transparent reporting to strengthen loyalty.
Build a resilient tech foundation. Integrate predictive analytics based on asset data with leading ERP systems such as Business Central and SAP.
Turn insights into action. Monitor SLA compliance, first-time-fix rates and resource use through intelligent dashboards.

Don't take our word for it

„The personal highlight of our work with Handyman is that, in addition to the installed base, GSGroup has developed a room planner plug-in for us, which helps us immensley with the internal maintenance of our properties. The room planner provides a graphical site plan in which the locations of the objects in the individual rooms can be seen, and there are plans of individual systems including their components. The whole thing is dynamics so that all objects can be placed individually.“

"We needed support in terms of digitalisation and were in need of a software that is modular and covers every part of our requirements - Handyman looked promising at first sight. No one in our industry has a comparable system to Handyman. In the end, it helped us to score points in an important tender and win the customer for us."

„In addition to service and maintenance, the topic of "interface" was a decisive factor for handyman. We have connected our ERP system SelectLine ot the Handyman software and are thrilled with the seamless integration. The interface offers a convenient handling of master data maintenance and simplifies the invoicing of oders enormously.“

"Handyman offered us fast and efficient integration into Navision. We absolutely depended on this in the process flow. The service technicians can now can now process their service orders transparently and structured in Handyman and synchronise them directly with Navision. All times can be checked and can be checked and, if necessary, reworked super-fast by the clerks. invoicing can be carried out. In the past, there were always problems with meeting various payment deadlines, but that can no longer happen to us. can no longer happen to us."

HANDYMAN ROUTE PLANNING

Operational control and dispatch even easier

Route Planning
Route Optimization
Intuitive map view
Optional display of the current vehicle GPS position

HANDYMAN RESOURCE PLANNING

Graphical technical resource planning

resource planning and scheduling
simple planning via drag & drop
Different views for calender and GANTT
easy selection of resources by department, qualification and availability

Handyman Mobile

SERVICE TECHNICIAN APP FOR PHONES, TABLETS AND LAPTOPS

Mobile Time & Attendance
Recording of material consumption, optionally with mobile warehouse management
Mobile photo documentation
Mobile software for Android, iPhone/iPad and Windows
100% off-line capability thanks to sophisticated synchronization

Handyman Office

Order management & Service management

Installed Base / Device Management Management
Maintenance Scheduling
Creation and management of orders
Preparation of quotations and invoices
Reports and evaluations

FAQ: Maintenance Planning Software

What is maintenance planning software?

It’s a platform and program that digitises preventive maintenance from end to end, covering asset registers, PM schedules, task templates, capacity planning, work order dispatch, inspections, time and parts capture, documentation, approvals and invoicing. Planners, technicians and customers work in one system to cut manual effort, errors and downtime.

Who benefits from maintenance planning software?

Any organisation responsible for equipment or facilities: electrical/HVAC, facilities/property, construction trades, industrial services, medical technology, utilities/energy, transport and more. By standardising planning, documentation, billing and communication, both small teams and large enterprises deliver faster, more reliable maintenance with less admin.

What is Handyman?

Handyman is a professional maintenance planning and service platform used daily by 45,000+ technicians and coordinators. Co-designed with service companies, it combines office scheduling tools and an offline-capable field app for complete control of assets, PM plans, work orders, time/material usage, documentation and invoicing.

How much does Handyman cost?

Flexible, role-based licensing—pay only for the users you need. Costs scale with team size and responsibilities. Discover our pricing.

How quickly can we get started?

With Handyman Cloud (SaaS), onboarding is fast. Prebuilt configurations, PM checklists and proven ERP connectors shorten implementation so your teams see value quickly.

Which integrations are available?

Handyman connects with 40+ systems, including Microsoft Dynamics 365 Business Central (and legacy NAV) and SAP —keeping maintenance aligned with inventory, pricing, finance and payroll. (Ask us for the full list.)

Which languages are supported?

English, Danish, Swedish, Norwegian, Finnish, German, French, Dutch, Italian, Spanish, Hungarian and Czech—with more added over time.

Cloud or on-premise—what are my options?

Most customers choose Handyman Cloud (SaaS) with secure EU hosting, managed updates and high availability. Prefer your own infrastructure? Handyman also runs on-premise.

Is Handyman future-proof?

Yes. Our roadmap is driven by real customer needs across Europe—continuously enhancing planning, mobile workflows and integrations to support evolving regulations and SLAs.

What support do you offer?

Support in English plus local teams in Danish, Swedish, Norwegian and German. Phone hours Monday–Thursday 08:00–16:00 and Friday 08:00–15:00, with email assistance available at any time.

SEE HANDYMAN IN ACTION

Book a free demo and let us show you the features that matter most to your business. You can also contact us directly, and our team will be happy to answer your questions.